Areas Overview

Areas are a means in Advantage to represent your site's spaces and/or attractions and manage their schedules, participant capacity, and other details.

Accessing Areas

Manager Console

From Manager Console, click Maintenance.
Double-click Capacity.
Double-click Areas.
Select an Area to modify from the Select Area pull-down.

Groups

From Groups, click Setup.
Click Areas.
Select an Area to modify from the Select Area pull-down.

Creating an Area

From Manager Console, click Maintenance.
Double-click Capacity.
Double-click Areas.
Click Add.
Enter a Description.
Select an Area Type.
- Single Use can only be used by one group at a time.
- Multi Use allows more than one person to book into an area.
- Open Scheduling allows the area to be used without defined time blocks.
  - An area setup with open scheduling cannot be booked online.
Select a Special Function, if the area requires specific equipment such as Laser Tag or Go Karts.
Select an Area Usage.
- This determines how the area can be accessed through POS, Groups, or Advantage Kiosk . These can be selected in any combination of the 3 options or none at all.
Select Enabled if the area is available for booking.
Select if the area is Web Enabled.

If the area has open scheduling it cannot be sold online.
Choose an Area Fee Item, if applicable to this area.
- This is an optional inventory item representing the price of a fee to be automatically added anytime the area is booked. New items must be added through Item Maintenance before they can be selected.
Enter a Minimum Deposit Amount.
- This amount can override the minimum deposit for an event and is only applicable for reservations made online through the Web Store.
Select Show Capacity in POS to display the area capacity in POS.
Enter a Minimum Capacity, which means the area can't be booked if fewer than that number of people are booking.
Enter a Maximum Capacity for the area/attraction.
Enter a Web Capacity to limit the amount of reservations that can be booked via the web.
Select the Prior Arrival Minutes.
- This is how long before the reservation a group is expected to arrive.
Select the After Departure Minutes.
- This is an optional period of time you can specify as a buffer for something like cleanup after a party.
Configure the following tabs as necessary.

If the area has open scheduling it cannot be sold online.

Sub Areas

Sub Areas are sections your Area can be divided into, such as in situations where a curtain or divider can be drawn across a room to split it in half or into other smaller sections.

From the Sub Area tab in Area Setup, click Add A New Sub Area.
Enter a Description.
Enter a Capacity.
Enter a Capacity Reserved, which is the amount that will be taken out of the capacity of the main area when this sub area is reserved.
Enter a Web Capacity to limit the capacity that can be reserved online if necessary.
Select Show Area if this sub area will appear as a unique area.
Select Web Enabled to allow web purchases.
Enter an Order
- This will determine the order that the sub areas appear in online.
Choose an Area Item Fee if this sub area will have an additional fee to book into, which will be added to any fee for the main area.
Select Use Area Items if this sub area will use the items from the Items tab for the main area.
Select Book Full to only reserve the area when maximum capacity is reached.
Enter an Open Area Description if necessary.

Items

The Items tab lets you add inventory items to an area to be available for reservation, such as a 60 minute jump ticket for a trampoline park or a 90 minute child admission to an obstacle course area.

From the Items tab in Area Setup, click Add A New Item.
Select the item from the Item Description pull-down.
- You must have already created these items in Item Maintenance.
Enter a Display Description, which is the description that customers will see when they purchase this item.
Enter the number of Minutes this item will reflect a reduction in capacity, beginning at the time for which the ticked was reserved.
- For example, entering 30 here would cause the available capacity of this area to be reduced for 30 minutes following the start time this item is booked for.
Enter the Order in which this item will appear.
Select Web Enabled to enable the item on the web.
Select an application from the Item Shown At pull-down to determine where the item is available.
Select a sub area from Restrict To Sub Area if this item will only be purchasable in a specific sub area.
Click Options.
- Using this menu you can set time/date restrictions and scale pricing.
From the Date/Time Restrictions tab, set any time restrictions as necessary.

See this document for more information on End Time Control.
Open the Scale Pricing tab, if necessary.
- Scale pricing allows the price to change based on the number of items sold.
Click Add New Scale Pricing.
Enter a Number Sold.
Select the Inventory Item to Use for that price level.
Click OK.

End Time Control.

Schedules

To be used, an area needs a schedule 360014595894 area-sched

Details

The Short Details field is a short text field that is for a brief description of the area that will appear in the area list on the webstore.

Long Details is a long text field for an expanded description of the area that appears when a user clicks into the area.

Picture

The Picture tab lets you add images to display on the webstore.

Adding a Picture or Thumbnail

From the Picture tab in Area Setup, click Get Picture or Get Thumbnail.
Click Load File.
- If there is a camera attached to the current station, you can take a new picture, otherwise you can locate a file on your computer.
Browse to the location of the image.
Double-click the file.
Click Rotate Left or Rotate Right if the image is not oriented the correct way.
Click OK.